Meetings and Exhibits

Handle planning, marketing and registration for events of any size. Aptify users run events ranging from dozens of attendees to over a hundred thousand! The key areas of functionality include Event Setup & Logistics, Event Registration, Exhibits and Housing.

Meetings and Exhibits Features

  • Event logistics includes the ability to manage speaker requirements, food and beverage, audio/visual and all other resources.
  • Event registration tracks registrant and session details, travel arrangements, cross-selling of other items and attendance tracking.
  • Exhibit management functionality includes comprehensive support for planning and selling space to exhibitors.
  • Integration with ExpoCAD and other leading visual floorplan vendors is available.
  • Housing functionality includes room block and sub-block tracking down to the room night/room-type level with support for many registration types.

Housing Management Features

  • Integrated housing management handles all facets of hotel bookings to streamline and automate room block management with multiple hotels, room types and rates.
  • Inventory management system tracks rooms by room type, block, night and preferences.
  • Generate real-time reports for the most current information and share data with hotel suppliers directly via Aptify support for XML web services to update room lists, extend reserved room blocks and determine reservation date-based rates.